If you want to host an event whether music event, comedy shows, performing arts and others than to do it on your own. It won't be a great idea as it takes a lot of work, planning and project management and without experience in holding big events, you can end up badly.
To avoid it, you can join some event management companies in your area, or you can also offer to help out at their events which can help you gain some experience and plan an event.
However, it's even better if you look for an efficient team of the event management company and get them to plan everything and host shows in Lexington or other places.
Moreover, here are some easy to use checklists, so you missed nothing, let's know them.
Motive of Events
You have to determine first what is the motive of organizing the event, and what will you achieve from that event?
Which will help you in planning every aspect of your event and make your event successful? Are you hosting the event to create awareness about any cause or it's a charity event or promotional event? How many guests are you accepting? All this will make it easy for you to get started.
Making of Budget
The main part of everything you do is the same for an event because if you don't plan according to your budget, your event gets hampered. Some things to include in the budget are:
Food and Drink- it may depend on the number of guests you are expecting.
Venue - it should cover rental and any insurance you need to purchase.
Entertainment - this will help you in meeting travel and accommodation costs as well as any compensation.
Decoration- it will help you in determining what decor you can afford.
Staff- it helps you plan for transportation and lodging cost of your staff.
Marketing - it helps you in promoting your event more strongly.
Miscellaneous - Meet the additional cost which may occur.
Finalizing the Venue
This is the essential part of planning and hosting an event. You should choose a venue in your budget first, then look for other things in consideration:
Accessibility - does the venue have the proper entrance, elevators washrooms, safety precautions and enough space to accommodate the audience and participants comfortably.
Parking -does it have a parking lot or easy access to public transport.
AV
And if you are organizing dance, musical, comedy shows then you must look if it has a proper AV system or space for installing them or any other technological needs you require for your event.
Set the Date
You might get an event with the set date but if not set the date before firming up, that you have enough time to get your event planned. Make sure to mark any statutory or festival days also avoids school holidays timings and also make sure to check the date with participants, speakers, presenters, VIP guests etc.
Branding and Promoting Your Event
It will help you stand out so you will have to choose a compelling, out-of-the-box theme for the event to cut competition. You will have to promote your event wisely with full planning on every possible medium whether, on FB, television ads, flyers or posters on walls and newspapers.
All these aspects will help you plan a successful event or shows in Lexington.
